Privacy Notice

Privacy Notice - Data Protection Act 1998

We, Amery Hill School, are the data controller for the purposes of the Data Protection Act. We collect information from you and may receive information about you from your previous school, Hampshire County Council and the Learning Records Service. We hold this personal data and use or share it:

  • to support your teaching and learning;
  • to monitor and report on your progress;
  • to provide appropriate pastoral care;
  • to contribute to improving your health and reducing inequalities;
  • for statistical forecasting and planning;
  • to assess how well we are doing.

This information includes your contact details, national curriculum assessment results, attendance information, modes of travel and personal characteristics such as your ethnic group, any special educational needs and relevant medical information. If you are enrolling for post-14 qualifications we will be provided with your unique learner number (ULN) by the Learning Records Service and may also obtain from them details of any learning or qualifications you have undertaken.

We will not give information about you to anyone outside the school without your consent unless the law allows us to.

We are required by law to pass some information about you to the Local Authority (LA) and the Department for Education (DfE).

We are required by law to pass some information about you to the Department for Education (DfE)

and, in turn, this will be available for the use(s) of the Local Authority (LA).

We also have local arrangements in place where we exchange information with Hampshire County Council (aggregated data), local sixth form colleges and extended services to support pupils in their access to a wider range of opportunities and promote the smooth transition between phases of education.

If you want to see a copy of the information about you that we hold and/or share, please contact Mrs Edmunds, School Business Manager.

If you require more information about how the LA and/or DfE store and use your information, then please go to the following websites:

For Hampshire County CouncilThe County Council has its own privacy notice, which can be accessed via the following link

To see how your information is used by the LA


For the DfE

If you are unable to access these websites we can send you a copy of this information. Please contact the LA or DfE as follows:

Data Protection Team Children’s Services Elizabeth II Court (North)
SO23 8UQ

Telephone: 01962 845320

Public Communications Unit Department for Education Sanctuary Buildings
Great Smith Street

Telephone: 0370 000 2288

Once you are aged 13 or over, we are required by law to pass on certain information to the providers of youth support services in your area. This is the Local Authority support service for young people aged 13 to 19 in England. We must provide the name and address of you and your parents (and your date of birth) and any further information relevant to the support services' role.

However, until you are aged 16 or older, your parent(s) can ask that no information beyond your name, address and date of birth (and their name and address) be passed on to the youth services provider. This right transfers to you on your 16th birthday. Please inform Mrs Edmunds, School Business Manager, if you or your parents wish to opt-out of this arrangement.

For more information about young people’s services, please go to the National Careers Service page at

For more information about the Youth Support Services in Hampshire please go to services/youthtube.htm .